Events Coordinator Assistant Full Time (During Event Season): $21.00-$23.00/hour, DOE
Position Overview
The Events Coordinator Assistant supports and executes all aspects of special events at Ridge Motorsports Park, including pre-event planning, on-site event operations, and post-event follow-up. This role is a 50/50 split between administrative coordination and hands-on event execution. After training, the Events Coordinator Assistant will independently prepare and send quotes and contracts, manage event-related data, and serve as a key point of support for clients, staff, and internal departments.
This position requires exceptional attention to detail, flexibility, prior experience in events, hospitality, administration, and customer service, and a strong team mindset. The Events Coordinator Assistant must be willing and able to support any staffing role as needed to ensure event success.
Duties and Responsibilities:
• Support event planning, execution, and post-event follow-up
• Prepare and independently send quotes and contracts after training
• Manage event data, ticketing systems, and website updates
• Build and maintain relationships with event clients
• Assist with budgets, estimates, and cost tracking
• Help coordinate staff schedules and replacements
• Step in to cover operational staffing roles when needed
• Support on-site event operations, including setup and breakdown
• Cross-train and collaborate with all departments
What We're Looking For:
• Required: Demonstrated professional experience spanning events, hospitality, administrative coordination, and customer service environments.
• Highly detail-oriented and organized
• Strong team mindset with a willingness to step in wherever needed.
• Flexible availability on weekdays and weekends
• Evening availability dependent on event schedules
• Comfortable learning event software, ticketing systems, and websites
• Strong communication and relationship-building skills
• Able to multitask and adapt in a fast-paced environment
• Able to stand for long periods and lift up to 40 lbs.
Work Environment:
This role combines office-based administrative work with physically active event-day responsibilities. Work hours vary based on event schedules and may include weekdays, weekends, and evenings when events require. The role requires a flexible, hands-on approach and a willingness to support all areas of operations.
About the Company: Ridge Motorsports Park is a multi-surface motorsports facility that consists of a 2.47-mile Road Course, Grand Prix Go Karting Track, and Drifting/Autocross surfaces. Our facility has tripled our events in the last year going from 149 to over 400 events. RMP offers a high paced, energetic atmosphere for our employees and is a fantastic environment for the motorsports enthusiast ready to show their skills and qualifications in a growing organization. Please include a minimum of three references with contact information for each reference.
Employees may be asked to take and pass a drug test. Must be at least 18 years old to apply.
